Create a detailed, integrated project charter to address a healthcare gap, need, or improvement at your practicum site.
INTRODUCTION
In NHS-FPX8040, you prepared a preliminary project charter. At that time, you may not have secured your practicum site or preceptor yet. Now that these are in place, in this course you will delve more deeply into creating a project charter appropriate for your practicum site’s needs. You may be able to use some of the project charter work you did in the previous course. At the same time, you may find you need to completely retool your work as it may no longer be appropriate for your practicum site. This is the changing nature of doctoral projects. As we learn more information, doctoral projects change. Your ability to manage this ambiguity and change will be critical to your successfully completing your doctoral program.
In this assessment, you will create a detailed, integrated project charter to address a healthcare gap, need, or improvement at your practicum site. You will need to obtain input from your practicum site about how you can help to meet their needs. After submitting your project charter, you will receive your faculty member’s feedback on your charter’s alignment with department objectives, academic rigor, coherency, and readiness for Institutional Review Board (IRB) submission.
DEMONSTRATION OF PROFICIENCY
By successfully completing this assessment, you will demonstrate your proficiency in the course competencies through the following assessment scoring guide criteria:
- Competency 1: Create a project charter to address a clinical or organizational problem or take advantage of an opportunity for improvement within a health care setting.
- Clearly describe the people who will be involved in and affected by a project.
- Clearly describe an overview of all aspects of a project plan.
- Clearly describe the strengths, weaknesses, opportunities, and threats related to a project plan.
- Clearly describe the ethical considerations, constraints, external dependencies, and communication strategy of a project plan.
- Clearly describe the outcome measures related to a project plan.
- Clearly describe the data collection procedures related to a project plan.
- Describe a project that could, within 8 to 12 weeks, produce a meaningful, sustainable change in practice or process that can be empirically evaluated, with minimal or no risk to participants or the organization.
- Synthesize scholarly, authoritative evidence supporting each part of the project charter.
- Competency 4: Address assessment purpose in a well-organized text, incorporating appropriate evidence and tone in grammatically sound sentences.
- Write clearly and coherently, using communication style and vocabulary appropriate for scholarly work.
- Correctly reference and cite scholarly and/or authoritative sources.
PREPARATION
To successfully prepare for this assessment, you will need to:
- Ensure that your project aligns with your practicum site expectations and the DNP expectations for doctoral projects.
- Consult this resource for guidance: Acceptable vs. Unacceptable SoNHS DNP Projects [PDF].
- Definition of Research.
- Conduct a comprehensive review of the literature to gather data that will support your identified need, intervention, and assessment “instrument(s)”:
- Focus your research on current resources available through peer-reviewed articles and professional and government websites. Current means less than five years old.
- Use these research guides for help in identifying scholarly and authoritative sources:
INSTRUCTIONS
Note: The assessments in this course must be completed in the order presented; subsequent assessments should be built on both your earlier work and your instructor’s feedback on earlier assessments. If you choose to submit assessments prematurely, without considering and integrating your instructor’s feedback, your assessment may be returned ungraded, resulting in your loss of an assessment attempt.
This assessment has been identified as a Signature Assessment. Signature assessments serve a dual purpose: to meet the competencies in the course where the signature assessment appears and acquire skills needed to demonstrate competencies specific to the completion of the Doctoral Project Report. Learners must successfully meet the established criteria for demonstrating competence on this assessment in order to successfully complete the course (see University Policy 3.4.07 Grading). Completion of this course is a program-specific requirement. Consequently, learners must pass this course in order to remain in good academic standing (see University Policy 3.01.04 Academic Standing).
This assessment also includes review by a Secondary Reviewer to ensure the work meets doctoral expectations for writing, content, connection to the discipline, scholarship, quality, integrity, and ethical compliance. Secondary review is both an essential program expectation and important opportunity for learners. A hallmark of doctoral learners, in particular, is openness to critique and responsiveness to feedback. Like any scholarly endeavor (e.g., journal article, book chapter, or dissertation), the doctoral project will benefit from the integration of feedback from a reviewer and a process of ongoing revision at each stage of development. Learners may also reasonably expect to incorporate revisions and refinements of components of earlier completed signature assessments as they advance through the program to ensure the coherence and alignment of their completed project. A doctoral-level project should, therefore, be viewed as a work-in-progress that is not completed until the final Dean review and approval is issued.
As you begin work, you may find the following activities helpful to completing a scholarly, successful project charter. Note: These activities are not mandatory; they are optional:
- Seek out free writing workshops and other resources available through the Capella Writing Center. The Writing Center’s workshops address such topics as: correct APA usage, paper organization, synthesis of material, and so on.
- Note: Remember that this keystone course will help determine whether you are ready to proceed with your doctoral project. You will want to do everything you can to ensure that your critical thinking, research, and writing skills are at the doctoral level.
For this assessment, you will populate the three parts of the Project Charter Template [DOCX] with detailed information. Use the Project Charter Proposal Checklist [PDF] to ensure all content is included. Faculty will use the checklist to provide additional feedback.
- Part 1 includes these sections:
- General Project Information.
- Project Team.
- You may find the work you did in the Team Effectiveness in Health Care Settings assessment helpful to you as you complete this portion of your Project Charter.
- Stakeholders.
- Part 2 is the Project Overview and includes these components:
- Project Description/
- Write the project description in a narrative style. Avoid bullet points and incomplete sentences.
- Evidence to Support Need (background and significance).
- Be sure to provide the most relevant, data-driven evidence to support key points.
- Project Purpose/Business Case.
- SMART Objectives (Specific, Measurable, Attainable, Relevant, Time-Bound).
- Deliverables.
- Project Scope.
- Project Milestones.
- Project Description/
- Part 3 includes these sections:
Note: You may find the work you did in your Ethics Analysis assessment helpful as you complete this section of your project charter.
- SWOT Analysis.
- Known Major Risks.
- Ethical Considerations.
- Constraints.
- External Dependencies.
- Communication Strategy:
- Consider questions like these in your communication strategy: Will you hold an in-person or video conference-kickoff meeting? How will you communicate with all involved parties (email, telephone, periodic meetings, project tools, et cetera)?
- Proposed Outcomes.
- Data Collection Plan.
Example Assessment: You may use the following to give you an idea of what a Proficient or higher rating on the scoring guide would look like:
ADDITIONAL REQUIREMENTS
- Format: Use the Project Charter Template provided.
- Written communication: Ensure written communication is free of errors that detract from the overall message.
- Font and font size: Times New Roman, 12 point.
- Citations and References: Include current scholarly and/or authoritative sources to support your ideas. Current means no more than five years old.
- Title page: Develop a descriptive title of approximately 5–15 words for your project. It should stir interest, yet maintain professional decorum. Ensure that your title page conforms to APA format.
- Reference page: Include a final reference page that adheres to APA format.
- APA formatting: Follow APA formatting and style guidelines for citations and references. For an APA refresher, consult Evidence and APA.
Note: Submit your Project Charter Template Word file as an attachment to this assessment, but do not include any supplemental materials. Attach the Word file only.
Note: Retain a copy of your approved Doctoral Project Charter in a place convenient for you, not in the courseroom. Once the course is complete, you will no longer have access to the courseroom. In NURS9901 you will need to submit your approved Doctoral Project Charter as part of your first assessment and as part of your IRB application.
Doctoral Project Charter
Use this template to develop the charter for your doctoral project, replacing the instructional text in the cells with the required information. Consider making a copy of this template should you require a second look at the instructions.
| Project Team | ||||||||
| Title | Department | Credentials | Role | |||||
| Stakeholders | ||||||||
| Part 1 | ||||||||
| General Project Information | ||||||||
| Project Name | Name your project here. Be creative. Use a clever, memorable acronym to identify the project. This will help gain stakeholder buy-in. | |||||||
| Executive Sponsors | List key supporters using initials here. Briefly describe why they were chosen (such as fiscal or political support, useful skills such as marketing ability). | |||||||
| Department Sponsors | List departmental sponsors by initials here. Identify their departmental roles and why they were chosen to support this project. | |||||||
| Project Aim | Describe the project’s overarching aim here. Include the goals you intend to accomplish by the end of the project and their impact on systems (such as “decrease the number of patients presenting to the ED without treatment”). | |||||||
| Focus | In this space, describe the specific intervention strategy that will be used to achieve the project aim. (For the example above, the project focus might be to use LEAN methodology to improve hospital throughput.) | |||||||
| Project Manager | Include a brief description here of the relevant skills and experience that qualify this person to lead the initiative. What is his or her primary organizational role? What other useful qualities might this person leverage as a contributor to this project? | |||||||
| Team Members | Describe here each team member’s primary role in the organization as well as skills or qualifications that could contribute to the project’s success. | |||||||
| Stakeholder | List here titles, categories, or initials of those who will be affected by project outcomes and describe the impact on each individual or group. Remember to include patients and consumers, describing customer satisfaction, safety, and quality outcomes. | |||||||
| Part 2 | ||||||||
| Project Overview | ||||||||
| Project Description | ||||||||
| Include here concise descriptions of who, what, when, where, and how long. Include a budget estimate if applicable. Describe the problem, how it was diagnosed, and how its solution aligns to strategic priorities. Include a timeline and required resources for the project: staff time, administrative resources, activity sites, and so on. | ||||||||
| Evidence to Support Need | ||||||||
| Provide here empirical and contextual evidence to support the gap, need, or improvement. Consider primary and secondary data sources, regulatory requirements, clinical practice guidelines, and benchmarking data. Be sure to include proper citations and descriptions of integrity and reliability of any data you provide. | ||||||||
| Project Purpose/Business Case | ||||||||
| Describe the business or clinical need this project addresses here. What will the change or improvement accomplish and how will it impact consumers, staff, and health care system as a whole? | ||||||||
| SMART Objectives (Specific, Measurable, Attainable, Relevant, Time-Bound) | ||||||||
| Provide a concise list of objectives using the SMART model here. | ||||||||
| Deliverables | ||||||||
| List here the specific high-level products or processes to be created, such as training materials, policies, or process improvements. | ||||||||
| Project Scope | ||||||||
| Specify clearly here what the project will and will not address. Include all relevant people and processes; this is an opportunity to address alignment to strategic organizational goals. Be sure to include a brief discussion of the project’s limitations. | ||||||||
| Project Milestones | ||||||||
| Describe specific deliverables for each project phase here. For the development and planning stage, team member recruitment from each involved department might be a deliverable, for example. If using PDCA, interim milestones may correspond to completion of different PDCA cycles. Indicate timeframes in terms of number of days, weeks, or months. Identify those responsible for each deliverable. | ||||||||
| Part 3 | ||||||||
| SWOT Analysis | ||||||||
| Strengths | ||||||||
| Project strengths could include things like executive support or financial resources.Write them here. | ||||||||
| Weaknesses | ||||||||
| Identify here at least three potential obstacles to a successful project outcome. | ||||||||
| Opportunities | ||||||||
| Note here current opportunities to facilitate project success, such as leveraging existing EMP to implement a clinical decision support system. | ||||||||
| Threats | ||||||||
| Identify at least three current or future threats to the project’s success here. Examples include increased competition or high staff turnover in the affected department or service line. | ||||||||
| Known Major Risks | ||||||||
| Rank the SWOT weaknesses and threats listed above here. Identify at least one high risk and discuss how it might be mitigated. | ||||||||
| Risk Level (Low, Medium, High) | Risk | |||||||
| Ethical Considerations | ||||||||
| Taking into account PHI, HIPAA, human subject considerations, equitable care, and IRB oversight, describe here any potential for human rights violations. Note any vulnerable populations involved and plans for equitable subject treatment. Describe data security factors: how data will be accessed and stored, including team members who will have access to personal health data and how it will be safeguarded (such as “Only [X] people will access the EMR”). | ||||||||
| Constraints | ||||||||
| List here any limits to personnel, funding, scheduling, or other options, such as a predetermined budget, limited staff, or deadline. | ||||||||
| External Dependencies | ||||||||
| If the project’s success may depend on external relationships or resources such as personnel, funding, communication channels, or community resources, describe them here. If there are no external dependencies, describe internal support. | ||||||||
| Communication Strategy | ||||||||
| Indicate here how the project manager will communicate to sponsors, project team, and stakeholders. Describe the means and frequency of communication, including meetings, processes, and tools such as charts, wikis, and dashboards. | ||||||||
| Proposed Outcomes | ||||||||
| Metric | Outcome Measure | Process Measure | Countermeasure (optional) | |||||
| What is being measured to determine project success | Answers specifically final outcome (“So what?”), such as [X] percent patient satisfaction rate increase | Measures supporting final outcome such as compliance, time motion, competency | Measures to ensure that there are no negative consequences in other areas | |||||
| Data Collection Plan | ||||||||
| Describe in detail here the data you will collect and analyze to determine project success, including how and when it will be collected per the project milestones described above. Identify those who will collect, analyze, and store the data and address the integrity of the process (will it be done by team members or staff). Explain the integrity of the data sources: will data be collected from the EMR, online survey, or an internally created tool? Describe your plan to handle missing data and where you will securely store the data. | ||||||||
| Data Collection Tool | ||||||||
| Develop a data collection tool for future use in Excel using appropriate headers for columns and rows.DO NOT submit the Excel sheet to the assignment / assessment in NURS/NURS-FPX9100. Be sure to keep your Excel sheet as a reference and a possible resource for a future NURS course where it may be reviewed by faculty. · Sheet 1: The data collection tool should include at least one filtering application and one analytical function (sum, mean, calculation). · Sheet 2: Add dummy data to show the operation above. · Sheet 3: Based on the dummy data, create a graphic representation (such as histogram, line graph, bar graph, or pie chart) to show how the data can be displayed and communicated. | ||||||||
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